Gmail setting Beta:

Disclaimer: As Google turns down and provides a more robust replacement API for the "Email Settings" API powering these features. We will implement those to bring more of the original Gmail Settings function into this replacement section. For more on the Email Settings API deprecation, you can find their official document here.

 The "New" section of Gmail settings for gPanel, as explained in the disclaimer above Google will be deprecating the currently used Email Settings API. The Beta section includes what is currently possible with the New API replacing the "Email Settings" one.

You will have to enable this in the "Labs" section of gPanel for now, you can follow our Lab documentation here. However after doing so you will simply navigate to the User Management module of gPanel. Click to view an User profile and then you will see the "Gmail Settings Beta" portion. 

 Beta Filters:

 This is the first section you will see when entering the Gmail Settings Beta portion for an user. This is for the quick creation of Gmail filters for the user(s), you cannot view their existing filters due to current API limitations. However still a quick way to ensure an filter is setup properly for an User or service account without the need of logging in. Each field is explained below: 

  • From: Email address you would like to filter incoming messages from.
  • To: Email address of the emails being sent you would like to filter. 
  • Subject: Subject of the email(s) you would the filter to act on.
  • Has the words: String of characters within the email in which if their you would like the filter to act on.
  • Doesn't Have: string of characters that you would like to filter the email, if it does not have those characters present. 
  • Has Attachment slider: Whether or not to filter those matching, that also include attachments.
  • Exclude Chats slider: Whether or not to filter Hangouts messages that may match the filter string.
  • Attachment size comparison: Select whether to filter the email with attachment, if the size is less than or greater than the size listed.
  • Forward Email: Whether or not to forward the email to another internal email address. 
  • Apply Label: Whether or not to apply an label to the emails being filtered, then as well you can create an label with the addition sign. 
  • Skip Inbox Slider: Whether or not the emails matching the filter should skip the Inbox or not.
  • Mark Email As Read: Whether or not to mark the emails matching the filter as read. 
  • Star Email: Whether or not to 'Star" the emails matching the filer.
  • Trash Email: Whether or not to trash the emails matching the filter.
  
 To begin setting an Filter, start by clicking into the "From" portion and begin typing the desired from address. This will need to be the complete email address. 
 Once your desired From address is entered, continue down the main conditions. The "To" field would be the typical destination address for the email(s).
After your desired "To" address is entered, you will then list the desired subject of the emails to be filtered. As with the above fields simply click and type in the desired string. 
 Now that we have the From, To and Subject. List a few words these emails typically have that is specific to them, this will help the filter in knowing exactly which emails matching need to be filtered.
 Then to further narrow down the emails the filter will pick up on, include some words that are typically not in the desired filtered emails. 
 Now we have the basic attributes set for the filter to pick up on. Now lets set up the advanced options for the filter, in this case our desired emails will have attachments. So we will check the "Has attachment" slider to on, you will see it highlight green to signify this is on. If your desired emails do not have attachments, simply leave this in the off position.
  Now that is set, we can continue onto whether or not we want this to filter the Hangouts chat messages we receive. In our case we do want these to be filtered as well, so we will go ahead and check this to the on position as well. 
 We can in addition to the "Has Attachment" item we covered above, set an attachment size to go off of as well. This can either be Greater than the amount entered or Less than, then as well the increment of file size. 
 In our case we will be using the "Greater Than" option however you will simply choose "Less than" if it is applicable in your case. Then enter the numerical size of the attachment. You can also select between the different sizes of data the attachment is, Megabyte, Kilobyte & Bytes. 
 Now all applicable conditions are set, it's time to go through and set our actions for this filter. The first action is whether or not we want these emails to be forwarded to another internal account. If so click in the field as before and begin typing the internal address. This part does feature type ahead for the addresses.
 Next is whether or not to apply an Gmail Label to the filtered email(s). To see the current Labels simply drop the arrow down where it states "Select Label" you will then see the list of the existing labels in the users Gmail. If applying to your own account you will see yours.
Additionally to the drop down, there is the addition sign to the right in which will create/add an new label if so desired. Click the addition sign to see the label creation menu and its options. 
 You will see "Label Name", "Label Visibility" & "Message Visibility" Begin typing in label name to name the label. 
 Now choose the Label visibility, the label visibility is whether or not the label is visible in the Gmail interface. Each option is explained below:
  • Hide Label: Hides the label from the Gmail interface and cannot be seen. 
  • Show Label: Label is shown within the Gmail interface.
  • Show if Unread: Label is only shown if there is unread email(s) within.
We're going to choose "Show if unread" for our purposes, however you choose the option best suited for your scenario.
 Next you will choose the "Message Visibility", this is whether or not the messages with this label will be listed in the main Gmail Interface. The options for this are explained below: 
  • Hide: Emails in this label will not show in the main message view of Gmail. 
  • Show: Emails in this label will be shown in the main message view of Gmail.
 For our purposes we will want these listed in the message list, so we're going to choose "Show" 
Then click "Create" to create and add the label to the filter.
 Now that we have our label created and assigned, we can move on to the further actions. The next possible action is "Skip inbox" this will skip the inbox for any emails matching the filter as it states. Clicking the slider will determine "On" or "Off" once enabled you will see it highlight green. 
 Next is if we want to mark the emails captured via the Filter as "Read" which means they will not appear as unread in either the Inbox if you had not chosen to skip as we did above or in the destination label. If you'd like to mark the emails as read simply click the slider to enable and you will see it highlight green. 
 Next is starring the email, this will "Star" the email within the filter. Starring usually is a good representation of importance and can make searching for emails easier later on. To enable simply click the slider and you will see it highlight green same as the rest. 
 Last but not least! Whether or not to trash the email(s) matching the filter. This is not an permanent deletion, these would still need emptied from trash however simply moves them there. To enable as the others you will click the slider and it will highlight green signifying it is enabled.
Note: You cannot have this option selected and "Skip Inbox" as if the email is ultimately being trashed it will not hit the inbox at all. Instead it would be trashed underneath the label applied if any, if no labels applied etc then it will simply just appear in trash with no labels.  
 There we go! We have quite the filter set up for this user now, the only thing left to do now is ensure this is saved by choosing the "Floppy Disk" 
That is it! We successfully created an Filter for an user within gPanel. Now as mentioned prior this is an creation only view so currently you will only be able to create here, but it's still an nice way to ensure am important filter is setup properly for an user(s).

 Beta Send As:

 Within this section you can view and edit existing Send As addresses for your users, then as well create new Send as addresses. Just like the "Beta Filters" above you will find this within User Management, click to view an Users profile and the navigate to Gmail Settings Beta. Select "Beta Send As", you will see an few options available for this including the existing Send As accounts for the user.

Note: The address used will need to be an alias or an existing address on domain. 

Lets start by creating an brand new Send As address for an user, within Beta Send As under "Add a new Send As Account" begin entering the desired Send As email address.
 Once the desired Send as address is entered, you will see an caution triangle warning you that the next field is an required one. This will be 'Name" this represents the display name of the given send as, this is the common name as well Users will see when receiving email from the address.

To set this you will simply need to click in the field and start typing the desired name.
 The next portion is optional, it's the "Reply To Email" this is if you would like the address to be different on reply. Essentially the address that will be shown to the recipient on reply to the Send As address. As with the above fields you can begin to edit this with an simple click into the field.  
 Next is to decide whether or not you want this Send As address to be the default sending address. So when sending an email this address will default as the sender instead of another Send As or their Primary email address. As this is an "On/Off" slider, click the slider to enable and you will see it highlight green.
 Then as always don't forget to save in the upper right hand corner! Click the floppy disk icon in order to do so. 
 That is it for creating an New Send As address.

Edit/Delete Send As Address:

 Now we will briefly go over editing an existing one, all the fields are the same however will pre-populate with the information present currently for that address. The one difference is the fact you will need to select the Send As address from the drop down at the top. Begin by clicking the arrow to the right of "Existing Send As Accounts" 
 Once the desired existing address is selected, you will see the fields we defined and went over in each step of creating an new one. You will simply click into the desired field you would like to edit.
 After making your desired changes, be sure to save in the upper right hand side by clicking the "Floppy Disk" icon.
 Deleting Send As Addresses: 
 
 To delete an Send As address, you will first select it from the drop down list much as you would when editing one.
 Once selected, click the 'Trash Can" icon to begin deletion.
 You will then be prompted to confirm deletion, click "Yes" to permanently delete the send as address.
That is it for Send As addresses in the new module! 

 Beta Labels:

 Within this section you can create, edit & delete users Gmails labels. Like the other actions we've covered you will find this within an Users Profile underneath Gmails Settings Beta. Once in the Beta Labels view you will see all of the Users current Gmail Labels. 

First however we will cover the creation of an new Gmail label via this module. Begin by choosing the addition sign in the upper middle right hand of the menu.
 You will see an familiar creation menu, the same as if you were creating the label through the Beta Filters we covered earlier in this section. The options are re-iterated below:
  • Label Name: Desired name of given label. 
  • Label Visibility: Whether or not the label is naturally visible via the Gmail interface.
  • Message Visibility: Whether or not the messages with this label will be listed in the main Gmail Interface.
Click into the field to begin typing the desired label name.
 Once your desired name is entered, continue onto "Label Visibility" this is an drop down menu with multiple options to select. Each are defined below:
  • Hide Label: Hides the label from the Gmail interface and cannot be seen. 
  • Show Label: Label is shown within the Gmail interface.
  • Show if Unread: Label is only shown if there is unread email(s) within.
 
 Now that we've given the label an name and have set it's default visibility, time to set the visibility of the messages nested within. There are multiple options for "Message Visibility" as well, each are explained below:
  • Hide: Emails in this label will not show in the main message view of Gmail. 
  • Show: Emails in this label will be shown in the main message view of Gmail.
 Once all three options are as desired, then you can simply click the "Create" button to officially create the Gmail Label.
 You will now see it appear in the list of labels for the user. That is it for creating an Label within this view!


Edit/Delete Labels: 

 In addition to creation there is the ability to edit & delete existing Gmail Labels in this view. We will begin by editing an existing label from the list, to do so simply check the box next to the desired label. Then click the "Pencil" icon in the upper middle right hand of the menu.
 You will then see the same 3 options presented on creation, Label Name, Label Visibility & Message Visibility. Click the field or select the drop down arrow to edit the setting, then use the "Floppy Disk" icon in the upper right hand to save.
 You will be returned to the main label view, however if you have per chance chosen the wrong label to edit. You can easily go back via the "Return" arrow icon in the upper right next to the save. 
Deleting Labels:
 
 To delete an label from this view it is akin to editing. First select the desired label via the check box, then choose the 'Trash Can" icon in the upper middle right hand.
 You will be then prompted to confirm deletion, simply click 'Delete" to permanently delete the label.

That is it for the Beta Labels portion! 

Beta Pop Settings: 

 Within this section you can control the Pop settings for users. Enabling/disabling and the term in which mail is pushed via Pop including which action to be taken on the mail being pushed via Pop.
  • Pop Enable/Disable slider: Enables or disables Pop for the user.
  • Enable Pop For: Choose whether to push All Mail or just mail received going forward.
  • Action: Action to be taken when the email hits Gmail before being pushed. 
 First to enable Pop for an User, you will click the action slider and it will highlight green to show that it is enabled. Grey simply means it is currently disabled for the user.
 Now that Pop is enabled for the User, we can continue to the next available setting. Which is "Enable POP For" each available option or action is detailed below:
  • All Mail: All current mail in the users Gmail inbox will be pushed. 
  • Mail from now on: Only mail delivered after the Pop connection is set, will not retroactively push mail from Gmail. 
Click the drop down arrow in the field to reveal the options, click once more to choose the option desired. 
 Now that we have enabled and set the "term" in which mail will be pushed. The final option to be set is the 'Action" of what Gmail should do with the copy in the mailbox. Each one is detailed below:
  • Archive Gmail's copy: Archives Gmail's copy of the email.
  • Keep Gmail's copy in the inbox: Keeps Gmail's copy present in the inbox of the user. 
  • Mark Gmail's copy as read: Marks Gmail's copy as "Read" when received. 
  • Delete Gmail's copy: Deletes the copy that otherwise would be kept within Gmail. 
 Much like the setting above you will click on the drop down arrow to reveal the available settings and then click once more to choose it.
 Now that each setting is set to the desired option, don't forget to save by clicking the "Floppy Disk" icon in the upper middle right hand side.
 That's it for the Pop settings portion, you can now successfully set an Users POP settings via gPanel.

 Beta Vacation Responder:

 An User forget to set their Vacation responder before leaving? That is no problem with gPanel's beta vacation responder! This section allows you to configure an Users vacation responder for them, without ever needing to login as the user. Set the date range and even whether or not to have it respond to all or just internal recipients. Each option is detailed below:
  • Vacation Responder slider: Enable or disable the vacation responder for the chosen user. 
  • Date Range selector: Select an date range beginning with the First day for the responder to respond on behalf of the user. 
  • Subject: The subject of the email to be sent via the vacation responder.
  • Message: The body of the email to be sent via the vacation responder.
  • Restrict Response to User's contacts slider:  Whether or not to restrict the responder to only responding to those in the Users contact list.
  • Restrict Response to Domain slider: Whether or not to restrict the responder to only respond to those within the same domain as the user. 
 Begin by clicking the Vacation responder slider to the Enabled side, this will also highlight green to indicate.
 Now that we've enabled the vacation responder, we can continue through setting an date range. As you can see both "First day & Last day" are required, then as well an exclamation point next to the last day field. The exclamation point is an disclaimer and is as reads below: 

 Disclaimer: Due to limitations with Google's API, you must always supply a "Last Day". Also due to API limitations, when you set the days in gPanel and save, it will show up a day before in the Gmail UI. I.E.If you set the start date as September 10, 2015 it will show up as September 9, 2015 in Gmail. 

Clicking in the field will show the date selector represented as an calendar. You can also manually type in the date in an MM/DD/YYYY format this is the same for both first and last days. The date entered, if entered manually will show slightly highlighted blue.
 Next is to set the "Subject" of the email under the subject portion. This is dynamic and completely up to you as it will be the subject recipients of the email see. Set this by clicking into the field and type the desired subject. 
 Same as above for the "Message" or "Body" of the email to be sent. This is dynamic and completely at your discretion however to begin editing or to make changes to an existing one. Click into the field and begin typing your desired message. 
 Now at this point you can go ahead and save in the upper right hand of the screen, with the "Floppy Disk" icon. Stopping and saving here will have the vacation responder auto reply to every email the user receives. If you do not wish to have this respond to everyone   who emails them, this can be narrowed down with the next two settings. 

 If you want the vacation responder to just respond to those within the users contacts, check the slider on for "Restrict Response to User's Contacts"
 If you want the responder to only respond to those within your Domain check the "Restrict Response to Domain" 
 Then as well you can have both enabled at the same time, this will respond to those within their contacts and those within your domain.
 Finally, as always don'r forget to save in the upper right hand using the "Floppy Disk" icon. 
That is it for setting up an vacation responder within Gmail settings beta!

Beta Forwarding:

 Within this section you can set up an internal forward for an user account. This is internal to your domain only, so you will not be able to set an outside forward here. However is useful in setting up an internal forward for an user or for an service account as needed   without signing in as the user. Below each field is defined: 

  • Forwarding Settings slider: Enable/disable forwarding for the user.
  • Forward To: Internal address to forward the email to, this can be an group address.
  • Action: What to do with the users Gmail copy of the email. 
 Begin by clicking to enable the Forwarding Settings slider, you will see it highlight green when in the On position. 
 Now that forwarding is enabled for the user in question, we can continue on to set the "Forward To" address by clicking into the field. This can be an group address as mentioned, however is defaulted to an User. If you're forwarding to an group but not seeing the group address appear in type ahead, ensure you have Groups selected to the right of the field.
 Once the desired forward to address is set. Continue onto choosing what Gmail should do with the initial users copy of the email. Each option is explained below:
  • Archive Gmail's copy: Archives the original users copy of the email.
  • Keep Gmail's copy in the inbox: Keeps the original users copy present in their inbox. 
  • Mark Gmail's copy as read: Marks original users copy as "Read" when received. 
  • Delete Gmail's copy: Deletes the copy that otherwise would be kept within Gmail. 
 Now all that is left to do is save as always! Do so by clicking the "Floppy Disk" icon in the upper right hand side.
 That is it for Beta Forwarding and Gmail Settings beta. If you have any additional questions or any issues, feel free to reach out to support@promevo.com! 


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