[Signature Template] Edit Template

To edit a signature template, select the signature template and click Edit Template

Signature Editor

Field Builder:

The Profile Field drop-down menu allows you to include information from the user's profile.

The Profile Fields include:
  • First Name
  • Last Name
  • Company
  • Job Title
  • Job Department
  • Phone
  • Address
  • Email
  • Instant Messenger
  • Relation
  • Organization
  • External ID

Some of the Profile Fields have subtypes which can be selected from the Subtype drop-down menu.

Note: Users' profile information can be edited in Directory > User Profiles.

Once you have selected a profile field and a subtype, click on the Add button to add that field to the signature template.

Conditional Builder

The Conditional Builder field allows you to place text before and after a profile field only if that field exists for the user. 
Click the Build Conditional button to enable this section. 

When you select a profile field and subtype, the Template Field in the Conditional Builder is automatically populated.

Any text you enter in the Before Field and the After Field will display in the signature only if the user's profile contains
information in the corresponding profile field.  To add a conditional field to signature template, click Add to the right of
the Conditional Builder.

For more information about conditional fields, please see the Signature Template FAQ.

Customizing the Layout

You can customize your signature layout with the various Rich Text editing tools available in Signature Templates. 

The following options are accessible from the Rich Text editor menu:
  • Font Type
    • Bold
    • Italic 
    • Underline
    • Strikethrough
    • Subscript
    • Superscript
  • Text Alignment
    • Left Align
    • Center
    • Right Align
  • Ordered List
  • Unordered List
  • Indent Left
  • Indent Right
  • Generate Link
  • Break Link
  • Insert Horizontal Line
  • Insert Image
  • Remove Formatting

HTML Customization 

Click on the Switch View HTML/Source button to view/edit the signature using HTML tags.

When adding the template fields use the {|Field Name|} format.


Select between the following fonts:
  • Arial
  • Times New Roman
  • Courier New
  • Georgia
  • Trebuchet
  • Verdana

Font Emphasis 

Add emphasis by clicking the Bold, Italicized, Underline, and Strikethrough buttons. 


Text and Images can be Left Aligned, Centered, or Right Aligned by clicking the corresponding button.

Number List

Click the Ordered List icon to created a numbered list of items.

Bullet List

Click the Unorderd List icon to create a bullet list of items. 

Add Hyperlink

Select the text and then click the Generate Link button to turn the selected text into a hyperlink. 

Enter the URL to the link and click "OK".

Font Color

Select the desired color for the text from the Colors drop-down menu.


As you are customizing the signature template, you can enter a user and preview the changes to their signature. 

Save Template

After you have completed your new signature template, click the check button to save.