Directory > Groups


The Groups feature allows you to manage all of the groups in your domain in one easily navigable location.

Note: For full functionality of the Groups feature, Groups for Business must be enabled in the Google Admin console.


View a Group

Begin by typing in the name of the group you wish to view in the search field along the top of the screen.  A drop down list will populate with possible matches.
Click the desired group and then click the Search button.

Alternatively, you can select them from the group list and then clicking on the name of the group.



Create a Group

Click on the Add button in the upper right hand corner of gPanel.



Next, you will see the Create Group window.  Enter a name, email address, and description for the group and then click Create.


Note: A name and email address is required to create a group.


Delete a Group

Select the group you wish to delete by selecting it from the list or typing the name of the group in the search field 
and clicking Search.

Once you have selected the desired group to delete, click the Delete Group button


On the following confirmation window. review your selection and click Delete to confirm.


Edit a Group

Select the group you wish to edit using one of the methods described above.

Next, select from one of the following options by clicking on it from the sidebar menu:
  • General Information
  • Directory
  • Content Control
  • Settings
  • Permissions
  • Advanced
  • Membership
  • Aliases
  • Logs


General Information

This section is where you can edit general information about the group from the following options:
  • Group Name: The name of the group
  • Group Email Address: The email address of the group
  • Group Description: A description of the group
  • Group's Primary Language: This is the language emails from the Google groups service will be sent in. 
  • Posting Options: Checking the box allows users to post to the group on the web.
After you are done making your changes, click Save to save the changes.


Directory

This section is where you can change how and where the group is listed.

You have two options that can be checked/unchecked:
  • Group Directory: List this group in the directory
    • Listing the group in the directory will make it easier for people to find your group. 
    • They will be able to find it when browsing the Google groups directory or searching for the group by name.

  • Global Address List: Include this group in Global Address Lists
    • This option includes the group in your G Suite Global Address List. 
    • When included in the list, the group becomes available to G Suite Sync for Microsoft Outlook users.
After you are done making your changes, click Save to save the changes.


Content Control

This section is where you can change how the group is archived.

You have one option that can be checked/unchecked:
  • Archive Options: Archive messages to the group
    • When this option is unchecked, messages sent to the group will not be archived. Previously received messages will remain archived. 
    • Only archived messages are visible through the web interface
After you are done making your changes, click Save to save the changes.


Settings

This section is where you can change various settings for the group.

The following options are settings that can be edited for your groups:
  • Can Post as Group: Check this box to allow members to post as the group
  • Allow Google Communication: Check this box to allow Google to contact the administrator of the group
  • Message Display Font: Select either the default font or a fixed width font for group messages
  • Moderate Messages: Select whether or not to moderate group messages by members or non-members
  • Rejected Author Notification: Check this box to notify authors when moderators reject their posts.
    • If this box is checked, enter a default message to send to authors of rejected posts
  • Spam Messages: Select how spam messages should be handled
    • Send them to the moderation queue and send notification to moderators
    • Send them to the moderation queue, but do not send notification to moderators
    • Immediately reject them
    • Skip the moderation queue and send to the group
  • Post Replies: Select how replies to posts can be sent
    • To the entire group
    • To the author of the message only
    • To the owners of the group
    • To the managers of the group
    • Users decide where their replies are sent
    • Use a custom email address to send replies to
    • Note: Enter in the email address below the drop down list

  • Max Message Size: Select a maximum message size in megabytes
    • This option limits the size of messages to this group. Messages that do not meet this requirement are dropped. 
    • This may be useful if users of this group are on a low bandwidth connection.
After you are done making your changes, click Save to save the changes.


Permissions

This section is where you can change the various permissions for the group.

The following options are permissions that can be edited for your groups:
  • View Topics: Select which users can view topics in this group
    • Public
    • Managers of the group
    • All members of the group
    • All organization members
  • Post: Select which users can post messages to the forum
    • Public
    • Managers of the group
    • All members of the group
    • All organization members
  • View Members: Select which users can view the forum membership list
    • Managers of the group
    • All members of the group
    • All organization members
  • Invite Members: Select which users can invite other users to become a member
    • Managers of the group
    • All members of the group
  • Join the Group: Select which users can join the group
    • Anyone in the organization
    • Anyone in the organization can ask to join the group
    • Only invited users
  • Allow Members External to this Organization: Check this box to allow users not in the organization to join
After you are done making your changes, click Save to save the changes.


Advanced

This section allows you to disable the group. 
To disable the group, click Disable Group

Next, confirm your selection and click Disable

Note: If you disable the group, all new posts to the group will be rejected.  Existing messages are viewable and searchable online by anyone that 
already has the permission to view the group's content. If the group is re-enabled, the setting for 'Who can post messages' will automatically be set 
to 'Managers' and 'Owners' only.


Membership

This section allows you to add, remove, and edit group membership.

The group's members will be displayed.  To sort the list by user email or role, click the corresponding header.




To add a user as a member, click the User button and enter in the user's email address.  If you would like to add another group as a member, 
click the Group button and enter in the group's email address.

Next, chose the new member's group role from the drop-down menu.
  • Owner: has full permissions to modify the group
  • Manager: has the same permissions as owner, except being able to make another member an owner and deleting the group
  • Member: a member's permissions can vary depending on the settings
Click Quick Add to add the member to the group.  




To add multiple members to a group, first click Bulk Add.

In the Add Member window, begin typing in the user's email you wish to add.  The list will populate with potential matches.
Select the user you wish to add and their group role.   As you add members, the red Selected Users text will increment the 
total number of new members you will be adding.  When you are finished, click Add to add the selected users to the group.


To remove multiple members, select them from the list of members and click Remove Selected.



To change members' roles, select them from the list of members and click Change Roles.

Next, select a role for the user(s) from the following:
  • Owner: has full permissions to modify the group
  • Manager: has the same permissions as owner, except being able to make another member an owner and deleting the group
  • Member: a member's permissions can vary depending on the settings
Click Update.



Aliases

This section allows you to add and remove aliases for the group.

To add an alias, click Add.


Enter a new alias email address and then click Add.

To remove an alias, select it from the list and click Remove
On the confirmation screen, review your selection and then click Remove.


History

This section allows you to view the search and view the history for the group. 

Begin by selecting the type of filter(s) you wish to use from the following:
  • App Log Type
  • Performing User
  • Target
  • Start Date
  • End Date
  • Module 
  • Role Permission
For each filter type, enter in the filter parameter in the corresponding field.  For example, if you select Start Date
as the filter type, next select the desired date from the calendar drop-down.  

Click Add Filter and the filter will displayed in the filter list.  Once you have entered in all of your desired search filters, click Search.
The results of the search will be displayed below.


To export the results to a Google Sheet in your Drive account, click Export Results.