Gmail Deletion Beta

Gmail deletion is an powerful tool in which can target and remove emails based on the given search queries 

  First ensure Gmail Deletion is enabled in your "Labs" located under the Administration module


Creating an Deletion Process

     
Navigate to the Tools menu and click on Gmail Deletion. Then click the addition sign in the upper right hand to begin the operation. 

 


 Configuration

 You will see the main Configuration page for Gmail Deletion. This is where you will select an preview user, enter your search query & select the source(s) for the operation to take action on.

        User Preview:  This is an required field, allows an preview of what the query would pull back within a given users mailbox. Typically this would be an on domain user who either sent or received the email(s) in question. Once the address is given you can simply          click the magnifying glass on the right hand side to preview your search if an query is set. If no query is set then it will simply pull back an page of their most recent emails.   

    
        Search and queries: In order for Gmail Deletion to know what you're targeting, you will need to set an "Search" or query for the tool to utilize. Go ahead and begin by clicking the drop down arrow present to the left of the magnifying glass. The available fields are               listed below. Keep in mind none of the below fields are required and you can simply search with only one or an combination of these fields.
      • Search: Define an given pre-set label to search within. If left blank it will simply not take bias on any labels to search within and treat the mailbox as an whole.

      • From: Define an "From" email address to use for the search. Useful in narrowing the search down to emails only received from that given address.

      • To: Define an "To" email address to use for the search. Useful in narrowing the search down to emails only sent from the given address.

      • Subject: Subject line of email(s) in question. This can be a part of the subject or ideally the entire subject line as that will best narrow the result.

      • Has The Words: Define words present within the Body of the email(s). As typically it is a specific phrase or string that is present, you can further narrow this down by surrounding the phrase in Quotes for an exact match.  

      • Doesn't have: Define words NOT present within the Body of the email(s).        


  Once the desired fields are chosen, you can simply continue to Sources by clicking the "Sources" below config on the left hand side. Remember that it is always recommended to "Preview" what the search may find as we discussed above. 

      Selecting Sources: In this process your sources are who you would like to remove the email(s) from. There are several options for selecting who this will take action on. 

  The options circled above are as follows 

 
 




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