Best Practices

We recommend the following practices to make the most of gPanel for your organization:

 Companies subject to Sarbanes-Oxley regulations and/or organizations with specific security and audit policies will likely be interested in topics indicated by this symbol.

Be committed to using gPanel for everything †

  • Unless a feature is not supported in gPanel, discontinue use of the Google Control panel (cpanel) after subscribing to gPanel.  gPanel features a thorough and complete logging of administrative history, but only for actions taken within gPanel.  In other words, if you are wondering "who deleted that account" you can't find the answer in gPanel's logs if you didn't use gPanel to delete the account.
  • Since gPanel is browser-based and available pretty much anywhere that your G Suite data will be, create a bookmark to http://promevogpanel.appspot.com and get out of the practice of navigating to cpanel from the Google universal navigator bar.

Use gPanel roles †

  • To really benefit from gPanel's role-based security delegation you are going to have to spend some time setting up your roles.  This may take you a few hours, but until you do this, you will be missing one of the most important benefits of gPanel: the distributed administration of your G Suite domain.

Severely limit the number of users given Google "Super Administrator Privileges" †

  • Use gPanel roles to delegate access instead of granting Super Administrator Privileges within a user's Google User Account.  This is the only way to prevent "backdoor-access" to functions in the Google Admin Panel that you would otherwise not want your administrators to have. 

Allow employee self-service from the User Portal

  • It may be a cultural shift for your company to empower your users to update their phone numbers, office address or manager's name, but it can significantly reduce the amount of day-to-day support requests you field for small changes.  Empowering users improves their ownership and confidence, and can have other beneficial ripple effects like creating G Suite "champions" who can help spread G Suite knowledge organically to peers.

Don't forget about managing Docs

  • gPanel has a deceptively powerful Google Docs tree viewer built in.  gPanel's Google Drive module gives you a file-share-style interface to index the full contents of your organization's Google Docs, and simple right-click functionality.  You can create folders, manage security, and drag and drop multiple items from one user's Drive to another's in a fraction of the time you would spend doing the same from Google Drive interface itself.  
  • Don't forget - if you want to open another person's Google Doc, assign access to the doc for yourself first, then open it!

Ask us for features

  • We want gPanel to be the only administration utility that you need to manage your full G Suite environment.  That's a tall order, but we are committed to our customers, and chances are that one administrator's experience is shared by others.  We have links for Feedback right at the top of gPanel and we truly want to know what will make your experience better.